Wednesday, June 18, 2014

SharePoint Taxonomy Governance: What you need to think about


WAND has been helping clients develop content for the SharePoint term store for years.   WAND's pre-built taxonomies for SharePoint and the WAND Taxonomy Library Portal have helped many companies jump start their SharePoint metadata projects.  It's a great way to get started.   However, after you have developed taxonomy content in the term store, the job is not done.  To have a successful long term taxonomy initiative, this content needs to be governed so that it continues to reflect the needs of your organization.

In taxonomy governance, people and processes are critical.   People means setting up the appropriate teams or committees for maintaining the taxonomy over time.  Processes means having policies and procedures for adding terms, deleting (or deprecating) terms, re-using terms, term naming conventions, getting feedback from end users to the taxonomy team, etc.

So, how do you do it?

The great news is that WAND's partner, Term Management, has created a brand new guide "Taxonomy Governance for SharePoint".  This is a tremendous 80 page document that goes into great detail to explain how to set up a successful SharePoint taxonomy governance framework.  The best part is it can serve as a template for creating your very own SharePoint taxonomy governance document for your organization.   This document is a great investment to provide a solid foundation for taxonomy governance.

Governance is important for a successful SharePoint project.  Make sure that taxonomy governance is included as part of your overall SharePoint governance strategy.

Keep your eye on this blog for news announcing a new webinar we are developing covering taxonomy governance in SharePoint...